Information Publication Scheme

Latest update: 18 May 2011

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FREEDOM OF INFORMATION
INFORMATION PUBLICATION SCHEME
AGENCY PLAN
JANUARY 2012

Printable version of Information Publication Scheme Agency Plan (PDF 84 KB)

Introduction

  1. The Information Publication Scheme (IPS) is established under Part II of the Freedom of Information Act 1982 (FOI Act). The IPS requires agencies subject to the FOI Act to publish a range of information on their websites and to make that information available online where possible.
  2. The Australian National Preventive Health Agency is an agency subject to the FOI Act. This agency plan describes how the Agency implements and administers the IPS in respect of its own information holdings, as required by s 8(1) of the FOI Act. This includes identifying all information required to be published, other information to be published (optional information), addressing the accessibility of information published, and compliance review.
  3. The Agency recognises that public sector information is a national resource managed for public purposes. The Agency will implement and administer the IPS in accordance with the objects of the FOI Act to promote Australia’s representative democracy by contributing towards increased public participation in Government processes.

Purpose

  1. The purpose of this agency plan is to show what information the Agency proposes to publish (the IPS information holdings), how and to whom the information will be published and how the Agency will otherwise comply with the IPS requirements (s 8(1)).

Objectives

  1. The Agency’s objectives are to outline appropriate mechanisms and procedures to:
  • manage the IPS information holdings;
  • proactively identify and publish all information required to be published (s 8(2));
  • proactively identify and publish any optional information to be published (s 8(4);
  • review and ensure on a regular basis that information published under the IPS is accurate, up-to-date and complete (s 8B);
  • ensure the information published under the IPS is easily discoverable, understandable, machine-readable, re-useable and transformable;
  • ensure the format conforms, where possible, to Web Content Accessibility Guidelines version 2 (Web 2.0) and provide alternative access arrangements;
  • adopt best practice initiatives in implementing and administering The Agency’s contribution to the IPS.

Establishing and administering the Agency’s IPS contribution

  1. The Manager of Operations and Knowledge is designated by the Chief Executive Officer of the Agency as the official responsible for leading the Agency’s work on implementing FOI Act requirements, including the IPS.

Administering information published under the IPS

  1. The Manager of Operations and Knowledge is responsible for managing the IPS. The Agency will manage the Agency’s plan, maintain IPS registers and liaise with authors to ensure that it is up-to-date, accurate and complete.

  2. The Agency may charge a person for accessing any IPS documents which it is impracticable to publish online, at the lowest reasonable cost, and to reimburse specific reproduction costs of other specific incidental costs (s 8D(4)).
  3. Should any IPS documents be impracticable to publish online, the Agency will publish a list of those documents. The website will provide contact details for arranging access to any of those documents.
  4. If applicable, the list of documents will include any indicative charges that may be imposed for making that information available and an explanation for the charge. These charges will be consistent with charges in the Freedom of Information (Charges) Regulations 1982.

IPS Information

  1. The Agency will publish links to its IPS information holdings on its website under the following headings:
  • Governance
  • About us (ss 8(2)(b), (c), (d) and (j))
  • Publications (ss 8(2)(e) and 8(2)(h)
  • Freedom of information (ss 8(2)(g) and 11C)
  • Disclosure log
  • How to make a request (s 8(2)(i)).

  1. To ensure that the IPS information holdings and individual IPS documents are easily discoverable, understandable and machine readable, the Agency will:
  • provide a link to an IPS section on the homepage of its website,
  • wherever possible, provide online content in a format that can be searched, copied and transformed
  • publish a sitemap for its website, to help individuals identify the location of information published under ss 8(2) and 8(4)
  • provide a search function for its website
  • invite feedback about whether the IPS information holdings (and individual IPS documents) are easily discoverable, understandable and machine-readable.

  1. The Agency will make its IPS documents available through links from the IPS website.
  2. The Agency will, as far as possible, make its IPS information holdings available for reuse on open licensing terms.

Information required to be published under the IPS

  1. The Agency will provide links to documents required to be published under the IPS (s 8(2)) in the IPS section of the website at www.anpha.gov.au
  2. The website includes the following headings:
  • Governance
    This includes an organisational chart and information about statutory appointments. For statutory appointees, the Agency will publish the name of the person appointed, the position to which the person is appointed, and the provision of the Act under which the person is appointed.
  • About us
    This outlines the Agency’s functions and decision-making powers. The Agency will also publish rules, guidelines, practices and precedents relating to these functions and powers (‘operational information’).
  • Publications
    This links to documents currently published for compliance requirements, including the annual report, file lists, contracts ($100,000 or more) and the Agency staff determination under the Public Service Act 1999.
  • Freedom of information
    This links to the Agency’s freedom of information content, including the IPS and an email address for site visitors to use to comment on the Agency's IPS information holdings and whether they are easily discoverable, understandable and machine-readable.
  • Disclosure log
    The Agency publishes a disclosure log of information accessed under the FOI Act.
  • How to make a request
    This includes the email address and a telephone number for the FOI team who can assist with access to information or documents under the FOI Act.

Accessibility under the IPS

  1. The Agency will publish any new IPS documents as soon as they are available for publication. The Agency will ensure that all information published on its website conforms to the WCAG 2.0 as far as possible.

IPS compliance review

  1. The Agency will review this agency plan at least annually.
  2. The Agency will review the operation of the IPS periodically, at least every five years, and in accordance with guidelines issued by the Information Commissioner about IPS compliance review.

Best practice initiatives

  1. The Agency will adopt best practice approaches identified through better practice guidelines and advice from the OAIC, consultation with other government agencies and internal review.